Preventative Maintenance (PMs) is a central part of fleet maintenance. Preventative maintenance, in general, is the scheduling of an event or action to be performed on a piece of equipment. Fleet Dynamics allows for the creation of three different types of events, internal repair orders (int. ROs), external repair orders (ext. ROs), and external receipts and tickets (receipts). Preventative maintenance allows you to specify, within the PM setups, which of the three events an outstanding PM will create.

You can setup PMs using two different methods, standard and custom. A standard PM setup allows you to create a PM configuration and apply it to many equipments or systems. This has the advantage that any changes to the standard PM setup will affect those PMs for every system attached to it. This is a great time saver and will increase the efficiency of your PMs.

A custom PM setup is created under a specific equipment or system. A custom PM can be edited and the changes will only be applied to the single system in which the custom PM is attached. These custom PM setups allow you to add and completely customize the PMs for each system. The combination of standard and custom PM setups allow complete and unlimited control over the PMs and scheduled events. Please refer to equipment/systems for more information.

Each equipment or system within Fleet Dynamics may have only standard, only custom, or any combination or mixture of standard and custom PM setups. Fleet Dynamics does not limit the number or type of PM setups for each system. Each PM setup should possess an outstanding PM for each system. If a system possesses more than one PM setup, and their corresponding outstanding PMs, then Fleet Dynamics can independently track, manage, and scan for each of these outstanding PMs. Basically, this allows you to have many simultaneous and independent outstanding PMs on each system. For example, equipment #330 has a oil change every 4 months or 3,000 miles, brake overhaul every 30,000 miles, a body wash every week or 400 gallons of fuel consumed, state inspection every August, emissions testing every November, registration every June, and insurance every March and September. Fleet Dynamics allows all seven of these PMs to be setup and tracked independently and simultaneously.

Once a PM setup is created and applied to a system, an outstanding PM is created. An outstanding PM can track the systems progress using five different counters. These five PM counters are date, distance, time, fuel, and oil and are shown as follows:

Counter Setup Cycle Example
Date Days every 3 months
Distance Odometer or Hubometer every 3000 miles
Time Chronometer every 1000 hours
Fuel Daily Logs and Tickets every 300 gallons
Oil Daily Logs and Tickets every 5 quarts

The PM setup allows you to choose any one or combination of the above counters to track the PM. An outstanding PM becomes due, or active, when the first of the current system's counters is greater than the chosen PM counter values. For instance, the PM date counter is chosen, and therefore is an active counter within the PM setup. The current outstanding PM date is set to 12/10/97. When the current date is on or past this date, then the PM becomes active.

Running a PM scan will scan all of the outstanding PMs for due PMs for all systems. When PMs becomes active, the scan will automatically create the proper event, int. RO, ext. RO, or receipt, and create the next outstanding PM. This next outstanding PM will be calculated based on the current counters of the system and the outstanding PM, as stated in the latter paragraph. The scan will also create a hardcopy of the newly created active PMs. You should run a PM scan daily.

Finally, during the PM scan and detection of a new active PM, one of the three events is automatically created. In the case of an internal repair, the PM will automatically create the repair (VMRS) codes, otherwise known as repair types, and the parts required to perform the repair. Fleet Dynamics will also cross-check the parts required for the PM with the current part instock and report on its inventory status. In the case of an external repair or receipt, the proper repair codes, cost centers, and general ledgers are automatically created from the PM. Therefore, the PM will create the majority of the internal or external repair order, or external receipt.

In summary, Fleet Dynamics gives you the greatest control over your PMs and scheduled events. With the power of standard and custom PM setups, the ability to create three separate events which cover the entire range of maintenance and tracking actions, and tracking with a single or any combination of up to five meters, Fleet Dynamics provides the control, power, and flexibility to manage PMs and scheduled events of your entire fleet &/or facility.

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