Internal Repair Orders
Internal Repair Orders are those repairs performed within your own company, by your own mechanics, whom use your own parts inventory. Fleet Dynamics maintains a record of your fleet's internal repairs to account for those expenses, actions, and repairs performed on those vehicles or equipment. Repair orders will track a great amount of information. For example, parts used in a repair, mechanics' time sheets, and total cost of a repair or group of repairs.
Below is an example of an internal repair order. Fleet Dynamics has the ability to pull only those records you desire. For instance, only those repairs were pulled based on the date of "05/20/2002" and "06/30/2002". The user has highlighted the Begin/End word in green. This indicates that only those repairs will be pulled based on the specified date range. Repairs may also be controlled via Completed or PM Status, RO#, Driver, Equipment/System, Mechanic, and Part shown in aqua.
The basic information for the repair is under the General tab. The Begin and End Dates help determine downtime. It reveals the equipment & system the work was performed upon, as well as the driver. The Usage field will store the mileage (hourage) of the system and update the current mileage (hourage) of that system accordingly. The PM? field conveys that the repair was created from the PMs. This example was not created automatically from the preventative maintenance.
The Notes tab, as shown below, allows you to enter the Driver's Complaint and the Mechanic's Report. These fields allow you to enter any amount of data into each field to completely and openly describe the nature of the repair.
The VMRS tab, as shown below, represents specific repair codes with their descriptions. These repair codes track the type of repair performed with a specific region of the equipment or system. These codes allow for fast accurate tracking of categorized work performed on each system and repair within the fleet. All mechanics and parts are associated with each repair code in a repair order, and allow Fleet Dynamics to associate these mechanic's time and expenses and the parts and their costs to the type of work performed. Each repair code also has your company's general ledger code to associate the mechanic expense and the part cost to the proper account code.
Mechanic time sheets are shown below. Once the VMRS Repair Codes are entered, mechanics time can be entered under and associated with the proper repair code. Fleet Dynamics will automatically process the time worked on a repair to calculate labor cost. The example below shows two separate mechanics, "Robert Campbell" and "David Stewart", worked on the "Electrical, Starter" repair code and the hours worked on that equipment. The repair code, "Electrical, Battery" and "Electrical, Solenoid", will contain its own mechanics and can be viewed by selecting this repair code under this Mechanics tab.
Below is an example screen of the Parts tab. This view allows you to enter the parts that the mechanic used within a VMRS Repair Code. In the example below, "Robert Campbell" required two parts, "2HQ020, Wire", and a "2HW401, Starter", for the "Electrical, Starter" repair. These parts are associated with this mechanic and repair code to allow Fleet Dynamics to know which mechanics used and accessed these parts and to calculate the parts expense for this type of repair and charge these expenses to the system being repaired. Each part entry under the repair order also has your general ledger code, the date of use, five different part markup cost centers, and the quantity used.
In summary, internal repair order with Fleet Dynamics are highly ordered and will allow for a multitude of critical report information. Mechanic's time and salaries can be reported based on any time frame, a week, month, or year. What type of repairs each mechanic performs. What parts are used for specified repair types. The cost of mechanics and parts for specified repair types. The expense of mechanics and parts for the system repaired. And finally, the cost and expense charged to each of your company's general ledger codes. Therefore, Fleet Dynamics gives you the power to ask the important questions to run the shop and accurately calculate the status and expense of a single system or the entire fleet.